Data Facts:



HIPAA (Health Information Portability and Accountability Act)



This Act required the Department of Health and Human Services to establish national standards for electronic health care transactions and national identifiers for providers, health plans, and employers.

It also addresses the security and privacy of Patient Health Information (PHI).  Specifically, it requires healthcare providers to destroy PHI before throwing it away.




California Civil Code 1798.80-1798.84



This California state law states that any business that deals with “personal information” “shall take all reasonable steps to destroy” a customer's records that are no longer of value by “shredding, erasing or otherwise modifying” the information to render it unreadable. 

California is one of two states in the Union ( Georgia is the other) with a state shredding law.





Fair and Accurate Credit Transactions Act (FACTA)



FACTA is a subset of the Fair Credit Reporting Act.  On June 1, 2005, FACTA's section 216 will require any business or person who possesses consumer information to destroy the information before discarding it.



 





* HIPAA (Health Insurance Portability and Accountability Act)

* Sarbanes-Oxley Act

* Gramm-Leach-Bliley Act (GLBA)

* Bank Secrecy Act (BSA)

* Patriot Act of 2002

* Identity Theft and Assumption Deterrence Act

* US Safe Harbor Provisions

* FDA Security Regulations (21 C.F.R. part 11)

* PCI Data Security Standard

* Various state laws



   




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Frequently Asked Questions

What do you mean by standard size file box and does our material have to be in boxes?

A standard file size box measures 12" x 16" x 12", similar to a copy paper box.
No, your material may be gathered in bags, boxes, plastic containers laid out on tables or still in file cabinets.  

Do you make appointments?

No, we schedule jobs for certain days in certain cities according to our routes and we will give you a two hour window of time so you are not waiting for us all day.

May we bring material to you?

Yes, although our business is primarily mobile, you may bring your material to our facility if you call to schedule a mutually convenient time to do so. We also have collection containers where you may place material in our locking containers and then we will go there to shred.

Do we get a certificate of destruction?

Yes, your invoice is signed at your time of service by you or our representative and it is also your certificate of destruction.

What else do you shred?

We do shred X-rays, various products and/or plastic media off-site. Please do not place this material in our collection center containers as everything we shred must be separated and ready to be recycled.

Why do you not publish a price list?

There are too many variables that may affect the price for any given job. Your location and quantity of material are factors in determining our fee. Speak to one of our customer service representatives for pricing information.

IT'S THE LAW!

There are several laws that require businesses to destroy rather than simply discarding information. These have been established in an effort to protect the privacy of patients and consumers. At the same time they serve to protect the businesses that serve them.

CALIFORNIA:

Assembly Bill 2246 went into effect in January 2001 with the following mandate:
"A business shall take all reasonable steps to destroy or arrange for the destruction of a customer's records within its custody or control containing personal information which is no longer to be retained by the business by (1) shredding, (2) erasing, or (3) …"

FEDERAL:

The Health Insurance Portability and Accountability Act (HIPAA) identifies protected health information and sets rules for the security and privacy of this information.

THE GRAMM-LEACH BLILEY ACT

Places significant restrictions on the use of customer information by those in the financial industry (insurance, banks, securities, mortgage, escrow, lenders, etc.) Such financial institutions must disclose their privacy policies to their customers.